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What is TCEvaluator?

TCEvaluator helps colleges and universities evaluate transfer credit in minutes instead of weeks. Your team (or the student themselves) uploads a transcript, the platform reads it, matches the student’s prior coursework against your degree programs, and your evaluators review and confirm the results — producing a polished PDF summary and a branded results page you can send to the student.

Who it’s for

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  • Admissions and enrollment teams who want to show prospective students an estimated transfer credit award early — before the student commits.
  • Registrars and evaluators who need a consistent, auditable workflow for official transfer credit review.
  • Marketing teams who want a transcript-upload form on the institution’s website that turns visitors into leads with a personalized credit estimate.

How an evaluation works

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  1. Upload. A transcript (PDF, JPG, or PNG) is uploaded — by your staff in the portal, or by a student through a direct link or your website form. Every file is virus-scanned on upload.
  2. Read. The platform extracts the student’s courses, credits, and grades from the document, and identifies the institutions the student attended.
  3. Match. The AI compares each transcript course against the courses in the student’s chosen program and suggests matches, with evidence for each suggestion.
  4. Review. An evaluator opens the evaluation, checks the AI suggestions, adds or removes matches manually, and applies policy overrides where justified. See Reviewing results.
  5. Confirm & deliver. The evaluator confirms each match, finishes the evaluation, and downloads or emails the PDF summary. See Confirming results.

Key concepts

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Term Meaning
Evaluation One student’s transcript review against one program. Moves through Pending → Completed (or Failed/Canceled).
Program A degree program you offer, with its own courses, transfer policy, and rules.
Program course A course in your program that transfer credit can be applied to.
Transcript course A course extracted from the student’s uploaded transcript.
Match A link between a transcript course and a program course — suggested by AI, confirmed by your team.
Transfer policy Per-program requirements: minimum GPA, minimum grades, maximum credits, and time limits.
Lead A prospective student who submitted a transcript through your website form.

Roles at a glance

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What each team member can do is controlled by their role — see Team & roles for details.

Role Typical use
Viewer Read-only access to evaluations.
Analyst Runs evaluations: creates, reviews, confirms, and manages student direct links.
Manager Everything an Analyst does, plus programs, admin settings, users, teams, and integrations.
Admin Full access, including billing when enabled.

Next steps

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